Intake Process and Forms
Each step in our intake process is detailed below. Fillable PDF versions of our intake forms can be found at the bottom of the page. Please contact our office at 503-575-9402 or email@example.com with any questions. Thank you!
STEP 2: Complete and return the intake paperwork
We require the completed return of the Patient History Form and Parent Checklists. Other required paperwork will be filled out during the initial evaluation appointment. Paperwork can be returned my email, mail, or fax. Please find fillable PDFs of the required forms below. Our office will send a request through Adobe Sign to complete and sign the paperwork if it has not already been done so prior to the evaluation scheduling.
STEP 3: Verification of insurance eligibility and benefits.
As a courtesy to our clients and families, Sensory KIDS will verify your insurance information and eligibility.
We are in-network with Aetna, BCBS, Cigna, Moda, OHP (Care Oregon, OHSU, and Open Card), and Tri-Care West.
We are out-of-network with Providence, Pacific Source, Health Net and UHC, but can still bill against out-of-network benefits, if your plan allows.
If a PCP referral or authorization is required, it will be notated in your verification document. Authorizations will be obtained by Sensory KIDS, but PCP referrals must be obtained by the client before services are rendered.
We require a PCP referral to be on file for all clients with an OHP plan.
STEP 4: Scheduling an initial evaluation appointment
Once insurance information has been verified, an evaluation will be scheduled. We require the completed return of the intake paperwork prior to the evaluation appointment.
Evaluations are scheduled in set morning times and run 60-90 minutes depending on insurance. Evaluations can be scheduled for in-person or online. Written reports will be available 2-3 weeks after the evaluation appointment. Comprehensive reports can be requested for an additional fee.
STEP 5: Scheduling parent meeting and treatment
Following the evaluation appointment, a treatment email will be sent to establish a treatment schedule. Though we recommend each client remain with the evaluating therapist, our office will offer availability for all of our therapists on staff to better accommodate any scheduling restrictions. A round of OT is usually 30 sessions and we recommend scheduling treatment 2-3 times per week, if possible. Options for both online and in-person sessions are available.
Once a treatment schedule has been chosen, we will follow up with offers to schedule the 50-minute initial parent education meeting with the treating therapist to review the evaluation results, collaborate on goals, and discuss the therapeutic model of Sensory KIDS in detail. All parent meetings are scheduled via Zoom.
Pediatric Intake Forms
Intake Forms for Adult Services
Additional Intake Forms: